I was giving an after-dinner speech, and the host stood up to introduce me. My own heart was beating fast with excitement and anticipation. She began…and promptly forgot my name. After what seemed like a long and awkward pause, I stood up to begin…and also forgot my name! Talk about an awkward beginning.
If it is your turn to introduce a speaker, you probably want to do a great job setting them (and the listeners) up for success. It is not uncommon to enter this task in a state of nerves or distraction instead of calm focus, which as we just saw, can result in less-than-stellar outcomes. So before your next introduction, use these strategies to make sure you create a warm welcome:
Smile. You may feel nervous but put on a welcoming smile anyway. The smile may even relax you and your listeners, and it shows that you are excited about the speaker.
Speak up. Slow down slightly and speak slowly and clearly so everyone can catch your announcement. Use deliberate pauses, even if you are feeling the rush of adrenaline.
Connect with eye contact. Connect first with one person, and then move your eye contact slowly from one person to the next. If you are on a Zoom call, this is the time to gaze straight into the camera.
Read aloud to practice. If you are reading the introduction for the first time, it will seem canned and rote. Take the time to rehearse your introduction out loud several times, until it flows easily and sounds natural.
Ensure accuracy. Take time to visit with the speaker, making sure you have their information right and that you are saying their name correctly. Give a personal word of appreciation for the speaker’s time and expertise.
End with a bang. If you are virtual, your last words should be, “so help me welcome,” and the speaker’s name. If you are live in person, start the applause. Your enthusiasm will spread to others.
Following these actions will help you make a gracious introduction—so your audience understands why this speaker is there, and so your speakers feel welcome and can do their best.